How to rename your email address in Plesk

How to rename your email address in Plesk

Renaming an email address in Plesk is not directly possible due to how email addresses are tied to their mailboxes and user accounts. However, you can achieve a similar result by creating a new email address with the desired name and, if necessary, transferring the contents from the old mailbox to the new one. Here’s how you can do this:

Step 1: Create a New Email Address

  1. Log into Plesk:
    • Open your web browser and navigate to your Plesk login URL, typically https://yourserverip:8443 or https://yourdomain.com:8443.
    • Enter your Plesk username and password to log in.
  2. Navigate to Email Addresses:
    • Go to the “Mail” section, which is usually found on the left sidebar or in the “Websites & Domains” tab.
  3. Add a New Email Address:
    • Click on “Create Email Address” or “Add Email Address”.
    • Enter the new email address you wish to use.
    • Set a password for the new email account.
    • Configure any additional settings as needed, such as mailbox size.
    • Click “OK” or “Create” to finalize the creation of the new email address.

Step 2: Transfer Contents from the Old Email Address (Optional)

If you need to transfer emails from the old address to the new one, you have a couple of options:

  • Manual Transfer via Email Client: Configure both the old and new email addresses in an email client like Outlook or Thunderbird. Then, manually drag and drop emails from the old account to the new one.
  • Plesk Migration Tool: If available, use Plesk’s built-in tools to migrate mailboxes.

Step 3: Update Email Address in Related Services

  • Notify Contacts: Inform your contacts about the change in your email address.
  • Update Linked Accounts: Update any accounts or services where the old email address was used, such as social media, online banking, etc.

Step 4: Remove the Old Email Address (Optional)

Once you have transferred all necessary data and updated your contacts and services:

  1. Go Back to Email Addresses:
    • Return to the “Mail” section in Plesk.
  2. Delete the Old Email Address:
    • Locate the old email address and use the “Remove” or “Delete” option.
    • Confirm the deletion.

Best Practices and Considerations

  • Backup: Before deleting the old email address, ensure all important emails are backed up or transferred.
  • Avoid Data Loss: Be cautious during the transfer process to avoid losing any important emails.
  • Timing: Consider the timing of the email address change and how it might affect your communication.

Conclusion

While you can’t directly rename an email address in Plesk, creating a new email address and transferring the contents from the old one is a practical workaround. This method ensures that you can transition to a new email address without losing important data and maintain continuity in your communications.

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