What is email hosting
Email hosting is a service in which a hosting provider rents out email servers to its users. While some companies offer basic free hosting options, you get more from premium services that offer more flexibility and power. Professional web-based email hosting takes place when both incoming and outgoing emails are managed by a separate shared or dedicated mail server.
Email is ancient technology compared to modern team communication tools, and it has technical limitations that make its age a real barrier to security. Luckily for its four billion users, developers and security researchers are consistently coming up with ways to improve on this old technology for it to be viable and safe in the age of rapid and intelligent attacks.
Why choose FASTDOT business email hosting
FASTDOT Private Email is a collaborative, cloud-based, and open-source software. It provides a fresh, modern design that works across tablets, desktops, and notebooks – letting users communicate whenever and wherever they want. Private Email allows users to create a public space in shared folders, set and control tasks, create and manage work schedules, and much more.
How do you write a proper email to communicate with your customers? Emailing responses to customers’ specific needs can be a daunting task, especially with the vast amount of spam and short attention spans these days.
How can you make the judgement of when to pick up the phone and when to email? Think of it like this: If you do not have a direct phone number, but do have a direct email address, then in order to reach your contact without a gatekeeper, email is the better path. Also, if your recipient is halfway around the globe in another timezone, sending an email gives them the opportunity to view it on their terms, when they have a free moment to read and respond.
Is your communication of a sensitive legal issue? Putting everything into writing is the best way to maintain a legal record and be crystal clear on what you want to say.
From traveling on the road to saving money on postage, email works best in so many instances. These days, while we have the option of snail mail and the telephone, email is our default manner of business communication.
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The Email Basics
For business email etiquette, let’s start off with the basics. Regardless of whether you’re sending an email, old-fashioned letter writing or even a text, professionals all communicate with a certain degree of formality in language. Respond with courtesy, pleasantries and directness and you’ll be on your way to a beneficial business relationship.
A good subject line will almost guarantee your contact will open your email immediately. In a competition for eyeballs, the clearer your subject line, the better. Write your subject field in a clear, concise manner. Never use all caps or all lower-case as this not only looks unprofessional, but will most likely get you flagged as spam.
Below are some examples of short but specific subject lines:
- Introducing John Smith to your Agency
- Following up from XYZ Conference
- Nice to meet you at the XYZ Forum last week
- Reminder: Business Dinner Hyatt Hotel this Tuesday
- Your experience with Zone Hotels, share with us!
- Attn: Mr. Smith: Follow up from our meeting last week
- As requested, contract XYZ information enclosed
The golden rule is to keep it short and sweet. Using a friendly tone of voice, keep to the subject matter in your headline and don’t ramble off-topic. If there are main points to get across, feel free to use bullet points, or a numbered list.
Think about being the recipient of your email and how that person’s day is most likely as busy as yours. Ask yourself how this message will be the most productive for all parties involved.
Create a standard for yourself to follow in most cases. Include a pleasant greeting, the reason for your message, a request or call to action, and a practical closer. You’ll find this formula can be adapted for many instances across professional communications.
Set your email to auto-respond with your signature at the bottom of each message. This presents a consistent, professional image across all communications. Include your full name, job title, business and methods of communication. You should list not only your email, but your website and phone number. Make it easy for your contacts to stay in touch and if applicable follow you on Social Media. Twitter, Facebook and Instagram can all be included if these accounts feature your business (not personal).