This tutorial assumes you have already set up an e-mail account in your control panel.
1) Click File… then click Add Account.
2) Type your name here as you want it to appear on outgoing mail… your full e-mail address… then enter the password associated with this e-mail address.
3) Click Continue.
4) Since we are setting up a mailbox using POP, leave that option selected. Then type a description for this incoming mail server.
5) Enter the Incoming Mail Server as provided by your host. Note that this can be anything from mail.example.com to just the domain name as shown here. Then type your username, and click Continue.
6) In order to send mail from this address, we need to set up the Outgoing Mail Server. Enter a description, followed by the Outgoing Mail Server.
8) Review the information and click Create.
9) That’s it! The mailbox we just set up is shown here, along with all the messages on the server in this account.
How to setup a mail account using POP in Apple Mail
Setting up a mail account using POP (Post Office Protocol) in Apple Mail is a straightforward process. Follow these detailed steps to configure your mail account:
Step-by-Step Guide
1. Open Apple Mail
- Launch the Mail application on your Mac.
2. Add a New Account
- Click on Mail in the top menu bar.
- Select Add Account.
- Choose Other Mail Account… if your provider isn’t listed and click Continue.
3. Enter Account Information
- A dialog box will appear. Fill in your details:
- Name: Your full name (this will appear as the sender name).
- Email Address: The email address you wish to set up.
- Password: The password for your email account.
- Click Sign In.
4. Select Account Type
- Apple Mail will try to configure your account automatically. If it fails or defaults to IMAP, you’ll need to switch to POP manually:
- Click Manual Configuration.
- Under Account Type, select POP.
5. Configure Incoming Mail Server
- Provide the details of your incoming mail server:
- Mail Server: The POP server address provided by your email service (e.g.,
pop.yourdomain.com). - Username: Your full email address or the username given by your email provider.
- Password: The email account password.
Click Next.
- Mail Server: The POP server address provided by your email service (e.g.,
6. Configure Outgoing Mail Server
- Enter the details for the outgoing (SMTP) server:
- Mail Server: The SMTP server address (e.g.,
smtp.yourdomain.com). - Username: Your full email address or the username provided by your email provider.
- Password: The email account password.
Click Sign In.
- Mail Server: The SMTP server address (e.g.,
7. Finalise Settings
- Once Apple Mail verifies the settings, your account will be added.
- If prompted to choose apps for syncing, ensure Mail is checked and click Done.
Advanced Settings (Optional)
If the default settings do not work, you may need to manually adjust the server settings:
- Go to Mail > Preferences > Accounts.
- Select the newly created account and click on the Server Settings tab.
- Adjust the following settings:
- Incoming Mail Server (POP):
- Port: Typically
110(non-SSL) or995(SSL-enabled). - Use SSL: Check this if your provider supports encrypted connections.
- Authentication: Set to Password.
- Port: Typically
- Outgoing Mail Server (SMTP):
- Port: Typically
25,587, or465(for SSL). - Use SSL: Check this for secure connections.
- Authentication: Set to Password.
- Port: Typically
- Incoming Mail Server (POP):
Troubleshooting Tips
- Incorrect Username/Password: Double-check your credentials. Some providers may require your full email address as the username.
- POP Disabled: Ensure that POP is enabled in your email provider’s settings (e.g., Gmail, Outlook).
- Firewall Issues: Ensure that the necessary ports (110, 995, 25, 587, or 465) are open and not blocked by your firewall or ISP.
Conclusion
Once completed, your Apple Mail will be configured to retrieve emails using POP. Unlike IMAP, POP downloads emails to your computer and deletes them from the server (unless configured otherwise). This makes it ideal for users who prefer local email storage.
